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See also...
In each Student Record there is a field called 'Alerts' (just under History)
This can be used to prompt database Users to consider particular information
as
they deal with any situation involving the student.
Examples: you can enter cryptic notes into this field and it is always visible when looking at this student.
1. "CO/mp" might mean there is a restraining order (CO/ =
court order) on
the father (mp=male parent)
who should not be allowed contact with the student
2. "CS/" might mean cluster support - this feeds the Cluster support report that lists all support actions
for the student in the past 60 days and scheduled for the next 60 days
3. "A/safety" might mean that there is an Agreement (A/ =
agreement) that is supporting the
student to work towards improving their
personal safety and more information is available by
clicking the Agreements tab
where the agreement might be summarised
4. "TT" might mean there are details of the days and times (TT
= timetable) when
medication may be provided to that this student. More
information would be available
by clicking the Timetable tab where the details
would be stored
5. "Temp with GM" might mean that this student is temporarily
living (H=home)
with Grandma (GM= grandmother)
6. "Verbal messages only" might mean that the parent(s) can not to deal with written messages
Using these codes will enable users to collate data very easily, eg, identified all students
who are involved with restraining orders almost at the click of a button (that is another tutorial)
Note 1: if the User can't make sense of the note then, at least they know there may be something
to be checked out before progressing with the student.
As you can see, using just a few letters can bring important information to the attention of
database Users dealing with a particular student. Another feature is that the information is much
more meaningful to approved users than to casual (over the shoulder) observers.
Note 2: Users can bulk manage these Alerts by clicking on the Staff Alerts button on
the Main menu page. The school has to develop its own coding system (probably easier than
you think and well worth the effort).
The Alerts facility could well save a lot of effort in keeping key people in the school fully informed
(as if that is actually possible) and even more importantly it helps prevent serious errors being made
because of ignorance! Hope this helps... more soon
