1. Adding in new enrolments
Q: (Mick) Have discovered that some recent enrolments have not been included - as we have started the transitioning process on 05 version -do I enter them at the end of bulk placements.
Answer: Once again a matter of judgement - from time to time (eg, once of twice each week you may use the procedure on the Bulk Placements page to load students who have been entered in SACS but not in Student Support. This is the best approach because it helps keep SACS and Student Support (let's hope the replacement for SACS will include the functionality that is in Student Support.
2. Adding ratings
Q: (Mick) I have a TA entering our student ratings -do they also go into bulk placements?
Answer: No, use the Student Ratings form (direct link from the main page)
3. Generating placement strips
Q: (Mick) Will I be able to generate current (o4) class lists with ratings to be cut into strips for our class placement process ( next Mon) from this partly transitioned stage??
Answer: Good question! This is a once only problem because you want to use 04 ratings in what is now an 05 database. Next year you will have 05 ratings data that will be copied in the roll-over process to 06
4. Data entry / editing
Q: (Anon.) How can we make data entry as easy as possible
Answer: Some of the forms (eg, Student Ratings...) allow you to enter data into table (like Excel spreadsheets) but they are a bit different
5. Data from one year to the next
Q: (Mick) If we enter in the 04 DB I assume I wont be able to deliver that as filter on our new classes?
Answer: Not immediately because they are two different databases - but the transfer of the data is an easy two minute task (call me when ready). and then you can use it in the relation to the 05 classes including class stats. A bit messy but definitely a one-off!!
6. No stats - error message about Jet database...
Q: (CraigT) When I try to access any statistics, in Support Reports for example, I get an error message about a Jet Database and I'm unable to access any stats. How do we resolve this?
Answer: I will need hands on with this one - I am not sure if it is a data problem, a software problem or a db design problem. When convenient choose a evening and follow the 'Package and Post for Repairs' routine (see below)
7. 'Package and Post for Repairs' routine
(Ivan) Sometimes you may need to send a copy of your database in for repairs:
8. Adding others to the discussion list
(Ivan) Feel free to add others to the discussion list, especially those who might work with you on the db itself. Just get them to send a blank email to StudentSupportemail@example.com. Note: this needs to be sent FROM their own usual email address since this is how Yahoo recognises members!!
© Ivan Webb Pty Ltd 2001 onwards