It is essential that a clearly identified person who can act on behalf of the
school exercises stewardship of the data.
Data entry is usually not a separate clerical task: it is best done
by some of the people who will use the data and as soon as possible.
This is made easier by the fact that data can be entered in small
amounts and in abbreviated and cryptic forms.
Playground incident cards amy be an exception: they can be entered
as a clerical task IF they have been seen by someone who can
make an informed judgement about their significance.
Regular users of the data will spot errors and gaps that a 'data
entry' person will not notice. Users will also recognise things that
need attention before they become urgent.
The data is part of the story of the students and their need for
supportive intervention. The more the data is worked with the better
its quality will become.
Users need data access
But access to information does not necessarily mean that people
should have direct access to the database. Giving everyone access is
likely to be inefficient and puts the data at risk. So...
... what procedures will you need to put in place